Belmont Youth Hockey Association is dedicated to the character development of Belmont youth through teaching, coaching and playing ice hockey.

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Belmont Youth Hockey
Meeting Minutes
January 5, 2009
I.       Call to order
Doug McLaughlin called to order the regular meeting of the Belmont Youth Hockey Association (BYHA) at 7:08pm on January 5, 2009 in the Flett Room of the Belmont Public Library.
II.     Roll call
The following persons were present: Doug McLaughlin, Kim Rocha, Jim Finn, Brian Quirk, Janet Liddell, Jeff Brody, Mark Shapiro, Joe Noone, Larry Christofori, and John Curran. Absent from the meeting were: Jim Brown, Jim Wooster, and Steve Nally.
III.    Approval of minutes from last meetings
The minutes from December 8, 2008 were accepted.
IV.    Position Reports
John C. reports $90,453 in dues received for the period of November 4, 2008 through present, however $39,525 in tuition payments still due from membership. Board discussed at length and restated its policy to prohibit kids from skating (practices and games) after January 15th following the December 31st tuition due date.  On January 15th, a phone call will be made to the family reiterating BYHA payment policy, followed by an email (with cc: to BYHA President) confirming that action (no skating/participation until payment) was taken.  Expenses for the period were $69,794 consisting of MYC league dues (paid in full), half season GBL dues, equipment expenses, tournament fees, and administrative costs.
Kim R. working on roster additions, changes and approvals through MYC for girls, and Valley League for the extended Midget team.  Board discussed timing tuition payments for Midget team at beginning of season.  Kim informed board of complaints regarding amount and time of BU practice ice for Squirt teams; difficulty of working parents to get kids there.
CPR class for coaches scheduled.  First set of coaches’ ratings for players received.  Second rating will take place at end of January/February and third/final rating will be completed at end of season.
Four BYHA teams switched divisions, two teams moved up and two teams moved down.  Team movement decided by GBL.
Joe N. and Doug M. attended MYC meeting on December 11, 2008 and entered Girls U10 in an 8 – 10 game learn-to-play league.  Cambridge and Newton also participating.
Ice availability an issue right now during peak season. Skills sessions well received, however there are game conflicts on several teams with scheduled skills sessions.  Mark Fiddler will run final leg of skills training.  Doug M. reports BYHA still falling short with goalie skills training.  Discussed feasibility of conducting tryouts at Belmont rink in March and need to communicate tryouts and coaches’ ratings process to membership.
Sponsor team photo plaques due for delivery.
Public Relations
Need for better/more communication to membership discussed.  Mark S. suggested sending information for posting on website.
Practice jerseys distributed.  Brian Q. will look into purchasing a sponsorship placard for the rink in lieu of sponsor names on practice jerseys.
Outreach/New Membership
Jeff B. will review BYHA guidelines and work with board members to revise and reflect current policies and procedures (i.e., formalized goalie recruitment/retention and tuition policy; bereavement policy; dues payment, notices and consequences policies, number and make-up of board positions).
Big Chill fundraiser at the Belmont Country Club on February 6, 2009.  Big Chill Committee meeting this Sunday at 7:00pm.
Larry C. reports coaches given booklet of tournaments this season and are responsible for selecting tournaments for teams.  Discussed need to review with coaches and team managers, the tournament selection process (especially for new coaches) at the beginning of the season, to enhance the coordination and communication with parents.  Discussed developing a “cheat sheet” for new coaches, reviewing this and other procedures, as necessary.
V.     Other Business
Board agreed to purchase a template through the Bauer Company to develop a generic top of the line hockey stick with Belmont logo.  With Bauer logo, these sticks sell for approximately $120.  By purchasing our own pattern, sticks will cost members approximately $60 each.
VI.    Next Meeting
*Regular meeting of the Board February 3, 2009 at 7:00pm in the Flett Room of the Belmont Public Library.
VII. Adjournment
Doug McLaughlin adjourned the meeting at 9:15pm.
Minutes submitted by:  Janet Liddell