BYHA BOARD OF DIRECTORS
Aug 13, 2012 Meeting Minutes
ATTENDANCE
Board Member
Present
Absent
Brain Quirk
X
Doug McLaughlin
X
Paul Miller
X
Robert Stonehouse
X
Andy Alasso
X
Dustan Bonnin
X
Jim Finn
X
Mike Goulding
X
Tony Luongo
X
Matt Rowan
X
Erica Carere
X
Dan O’Connell
X
Phil Tinmouth
X
Ex Officio
Present
Absent
Curtis
X
Previous meeting minutes accepted.
Selection and recommendation for team rosters
Bantams
Decision on two teams (10 players each)
age, skill levels considered
changes made based on placement scores, coaches evaluations
voted on and approved unanimously.
Practices/Ice
Boys practices start the last week of August
Girls likely have Sunday mornings at Ryan starting 9th of September
Mini-Maurauders start weekend of 22nd, 23rd
Mite placements Sept 9-11. First game the next weekend.
Equipment
Practice jerseys ordered and should be available for distribution by first practice
Brian ordering four team’s worth of game jerseys for the younger ages ($46/shirt)
Succession planning
Need for newer Board Members to shadow the more experienced Members performing certain know-how rich jobs. Roles needing to be filled (current responsible BOD members listed)
Registrar (Erica)
Equipment (Brian)
Ice (Doug)
Treasurer (Dan)
Website (Andy)
Goalie development
Fesenden happening again this year
Introduction into roles of the overall Board vs. Recommendations of the relevant committees
Process of a committee working to form a plan and a recommendation to present to the Board. Subsequent vote of approval / denial by entire Board allows for all members to have input.
Do we need to develop a written/unwritten understanding between players/parents & coaches/BOD? This question in the context of commitment to a BYHA schedule & managing the eventual conflicts between a players select team
Current Action Items
Newer BOD members need to sign up for succession planning – pick your pain.
Brian to work out committee set-up and head assignments
Preparation for November Belmont Home Ice Opening
Fundraising
Sponsorship
Calendar
Brian to ask help of certain individuals
BOD needs to solidify rules around call-ups
Need to manage expectations on both sides
Need to weigh coach’s right to run his team vs. needing structure
“Formalize transaction” between affected coaches
Coaches
Steve needs to have a Coaches meeting
Solidification needed in the next week or so. Brian to get with Steve.
Pewee C and Pewee B2 open
Determination as to CEP requirements needed. “Be all you can be” requirements.
Need to re-emphasize Team Manager
Coaches need to pick one
Role includes rostering/call-ups
Needs to be formalized when presented to members
By-laws need to be updated and approved
Last Month’s Action Items
BQ to call a meeting for new officers to discuss roles and responsibilities.
Define committee: need to have fundraisers to support the choices of low team numbers.
Purchase new jerseys. Brian to perform inventory, and order by end of July.
Placement committee to re-look at Bantams.
Next meeting August 13 7pm Flett Room Belmont Library
