Belmont Youth Hockey Association is dedicated to the character development of Belmont youth through teaching, coaching and playing ice hockey.

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9/4/2012
BYHA BOARD OF DIRECTORS
 
Sep 4th, 2012 Meeting Minutes
 
ATTENDANCE
Board Member Present Absent
Brain Quirk X  
Doug McLaughlin X  
Paul Miller X  
Robert Stonehouse X  
Andy Alasso   X
Dustan Bonnin X  
Jim Finn X  
Mike Goulding X  
Tony Luongo X  
Matt Rowan X  
Erica Carere   X
Dan O’Connell X  
Phil Tinmouth X  
Ex Officio Present Absent
Curtis Cole X  
Guest Present  
Steve Nalley X  
Jim Ferreira X  
 
 
  1. Previous meeting minutes accepted
  2. Coaching Status / Meeting Review
    1. All jerseys, etc. available on BQ’s back porch on Thursday
    2.  
  3. Refund policy
    1. Our policy is no refund
    2. Precedent issues
    3. Suggesting charity donation if case get difficult
  4. Season Starts
  5. Equipment Planning
  6. Board Member Roles
    1. Tasks
      1. Registrar
        1. Erica / ?
      2. Ice / Skill / Goalie
        1. Doug / Stonehouse
      3. Treasurer
        1. Dan / ?
      4. Secretary
        1. Dustan
      5. Equipment
        1. Brian / Mike
      6. Valley Rep
        1. Tony / Paul
      7. Mass Hockey Rep
        1. Matt / Tony
      8. Ice Breaker/Melter
        1. Bob / ?
      9. Web/IT
        1. Andy / ?
      10. Coaching
        1. Steve / ?
      11. Fundraising
        1. Phil / Jim Finn
      12. Girls
        1. Dustan
      13. Banquets/Photos
        1. Jim Finn /
      14. Placements/Tournaments
        1. Curtis / Paul
      15. Timekeeping
        1. John Murphy
      16. Mini Maurader
        1. Matt 
  7. Walk ins
    1. Goalie policy needed. Expectations needed on both sides. 
 
Current Action Items
  1. Complete the task of filling roles for Team Reps (Coaches / Steve)
  2. Send out note to coaches then coaches to membership re: tournaments
  3. What to do about goalie development for different levels.  Matt/Tony/Curtis/Stonehouse to convene and get back to the group.
 
Last Month’s Action Items
  1. Newer BOD members need to sign up for succession planning – pick your pain.
  2. Brian to work out committee set-up and head assignments
  3. Preparation for November Belmont Home Ice Opening
    1. Fundraising
      1. Sponsorship
      2. Calendar
        1. Brian to ask help of certain individuals
  4. BOD needs to solidify rules around call-ups
    1. Need to manage expectations on both sides
    2. Need to weigh coach’s right to run his team vs. needing structure
    3. “Formalize transaction” between affected coaches
  5. Coaches
    1. Steve needs to have a Coaches meeting
    2. Solidification needed in the next week or so. Brian to get with Steve.
      1. Pewee C and Pewee B2 open
    3. Determination as to CEP requirements needed.  “Be all you can be” requirements.
    4. Need to re-emphasize Team Manager
      1. Coaches need to pick one
      2. Role includes rostering/call-ups
      3. Needs to be formalized when presented to members
  6. By-laws need to be updated and approved
 
Last Month’s Action Items
  1. BQ to call a meeting for new officers to discuss roles and responsibilities.
  2. Define committee: need to have fundraisers to support the choices of low team numbers.
  3. Purchase new jerseys. Brian to perform inventory, and order by end of July.
  4. Placement committee to re-look at Bantams.
  5. Next  meeting August 13 7pm Flett Room Belmont Library
 
Faithfully Submitted DCN
Dustan Bonnin
 
 
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